According to Zippia, the average worker provides just 2 hours and 53 minutes of productivity per eight-hour workday! Furthermore, it may take around 23 minutes for an employee to refocus on a particular task after being distracted.
There’s room for improvement in the workplace when it comes to employees. But worker productivity is just one part of the bigger picture when it comes to business efficiency.
In this guide, we’ll discuss some of the greatest ways to increase your business efficiency. Read on to significantly improve the way you do business.
Develop and Test Personalized Work Routines and Environments
So the first issue about worker productivity that we mentioned in the interview is a big one. A good question to ask is: how do you get the best out of your employees while keeping them motivated and enthusiastic about their work?
One thing you should understand is that not everyone works the same. When an office enforces the same work style upon its staff, some might thrive while others fall behind and become uninspired by their work and poor performance.
A good solution is to take the time to assess employees’ needs on a case-by-case basis. Ask employees about scenarios when they feel like they perform well and ones where they don’t. Then you can develop and test out ideas of how they work and where.
For example, let’s take a look at content writers. Some writers need silence and their own space alone to focus on their work schedule, while others prefer busy environments and lots of communication to help them in their efforts.
Instead of making all your writers work in one way, ask what work environment and style they prefer and then allow them to do it. If they perform well, then you can keep them in that routine. If it doesn’t go so well, try something else.
Embrace Technology Where Relevant
We are now seeing companies embracing all sorts of technology to try and improve office efficiency, office communications, and more. However, sometimes taking on too much technology can be overkill, and can make processes more expensive and complicated than they ever needed to be.
Successful companies will assess all aspects of their business and figure out if technology can help improve any of them. You should do the same, and you can do it well by getting in a technology consultant to help you see things from another angle.
For instance, on the business communications side of things, you might want to consider VoIP services. VoIP (Voice over Internet Protocol) is often a cheaper way for businesses to make calls when compared to legacy phone services. It also has way more options that you can utilize to potentially improve your business efficiency.
Another thing you can do technology-wise is to consider managed IT services and cloud computing. This is where you allow an IT service to deal with all your computing needs via the cloud, meaning there’s less need for employees specializing in IT.
Plus, you can explore apps for your business. You might decide that getting an app makes things a lot more simple for your customers and yourselves.
Focus More on Your Inventory
If you are a company that has inventory, it will pay for you to take some time to look into how it’s working for you right now. It may be the case that you can find new ways to make your inventory management much more efficient and save a ton of money in the process.
You might have an inventory system in place that works OK. But have you explored newer and more industry-specialized options? Also, have you ever thought about getting in a professional to look at your inventory processes? Such a professional could make suggestions that transform the way do things on this side of the business for the better.
Automate Tedious and Time-Consuming Tasks
There are many tasks in businesses that people no longer need to do. This is because there is new software developed all the time now that can help companies automate tedious and time-consuming tasks.
It could be that you have someone doing data entry all day long. If this is a familiar situation in your business, why don’t you look into software that will carry out all your data entry needs for you?
The same goes for orders. Why spend hours a day dealing with orders when you can purchase an order management app that will automate almost everything for you?
You have to think if you don’t embrace digital technology and apps, you’re wasting time that could be better spent on developing your business. It’s most likely that any successful competitors that you know about will be doing such things.
Put Time and Effort Into Building High-Performance Teams
if you are running a business that relies a lot on teamwork, it makes sense to invest more time and effort into making those teams perform at their best. One solid approach to developing stronger teams is by encouraging team bonding experiences outside of work.
Such experiences can be especially valuable when your teams do activities that involve teamwork. For example, an original idea is to send your team out together for a rowing lesson and maybe a meal and drinks after. Rowing is an excellent sport for team building because if one member doesn’t pull their weight, the whole team won’t be able to move.
Furthermore, try to identify strengths and weaknesses in team members. Then figure out how you can harness individual strengths in a collective.
Ways to Achieve Business Efficiency
You now have some ideas to think about to improve business efficiency. Just remember that people are often the most important part of any successful business that’s still going places, so don’t neglect them (employees and customers). But also look into ways in which technology can streamline your processes and make you much more competitive.
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